Making Home-School Connection w/Google Calendar

Thanks once more to a teacher in the help forums who asked the following question: “How do I create a Google Calendar to share with parents via email?” Creating a Google calendar shared with parents is a very easy way to keep them updated about classroom events and homework. Using a Google Calendar in this way may eliminate some of the email flow into a teacher’s school inbox. One of the beauties of a Google Calendar is updates are shared with everyone immediately. All the parent or guardian has to do is check their Google Calendar on a regular basis to stay updated with classroom assignments and activities.

How to Create a Google Calendar

  • Type Calendar Name
  • Type Calendar Description
  • Add Parent’s Email Addresses

  • Click Create Calendar Button

NOTE: The new calendar is found under my calendars

new calenar

 

 

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Cloud Print Saves Forms Individual Data…

Recently in the  Google Drive Help Forum  a user asked, “Is there a way to save Google Forms Data other than linking it to a spreadsheet?” My answer was, “Of course you can!” The user wanted the individual student data to appear as individual printed pages rather than viewing it in a spreadsheet. Thanks to the “Power of Cloud Printing” it is possible to save this information as a PDF File directly to Google Drive.

The PDF may be split into individual pages to share with the students or parents. Teachers can split the PDF into pages by using an online file splitters such as: “I love PDF” or “Split PDF”.  This will enable the teacher to attach the PDF page to an email or share via Google Drive.

NOTE: It is best practices and  recommend to link a Google Forms  Assessment Data to a Spreadsheet. The reason is due to the analytics capabilities built into Google Sheets for assessing data.

How to Save Forms Data as PDF

  1. Open a Google Forms
  2. Select Responses
  3. Choose Individual
  4. Click More Icon Screen Shot 2017-05-01 at 6.08.12 AM
  5. Select  Screen Shot 2017-05-01 at 6.07.05 AM
  6. Printer Window Opens
    • Select Change
    • Pick “Save to Drive”
    • Click Save
  7. Open Google Drive
    • PDF can be found in “My Drive”

Forms create indiviual Response PDF.gif

 

 

Appointment Slots Practical Teacher Tool

The due to my support in the Google Help Forum I’ve learned quite a bit about fellow educator’s needs. Recently an educator asked, “Can I keep Appointment Slots Confidential”. The concern was if they share Google Calendar Appointment Slots publicly will other parents see when a parent signs up for a meeting. The teacher became excited about using appointment slots after learning the appointments remain private between the appointment setter and teacher.

Once a parent chooses an appointment slot and fills in their details the slot disappears from the public calendar. The appointment is then scheduled on the parents personal Google Calendar as an event. Bonus is the teacher can view who registered for which appointment slot on the appointment slot calendar. One more timesaving tool provided by Google for Educators to use.

How to Create an Appointment Slot Calendar

TIP: I find it beneficial and easier to maintain by creating a new calendar for sharing the Appointment Slots.

  1. Open Google Calendar.
  2. Select Week view or any Day view.
  3. Click to open the event box
    1. Select Appointment slots.
  4. Enter the details
  5. You can have appointment Slots repeat  by creating recurring events

If you would like to learn more about Google Calendar appointment slots please read the following Google Calendar Help Center Article: Use Google Calendar Appointment Slots

Please NOTE: Appointment slots are a feature offered in both GSuite Education and Work Accounts.

 

Smashing Extension Fab Timesavers!!!

While collaborating with a group of math teachers I discovered the “Power” of  “Smashing” these two Chrome Extensions. Chrome Save to Drive Extension does exactly what its name states. It allows the user to save screenshots and images from the Chrome Browser directly to Google Drive. The second extension is Awesome Screenshot which allows the user to capture and annotate snippets before saving as an image file. I find combining these two extensions can save a lot of time for both Teachers and Students when creating lessons and projects.

Color Your Life with Filters and Labels…

This year one of my goals is to take control of the thousands of emails in my inbox.  I’m not the most organized person in the world but thanks to Google this is no longer a problem. I love how filters automate where my email is filed. It also allows me to bypass the inbox and file the messages into colored labels. Labels are similar to folders. This makes it easier for me to keep track of all my email. I can understand how this is going to be a big timesaver! It is a great relief to open the inbox and quickly find important email without having to scroll through tons of email! Just love features like this where I can find what I’m looking for within the count of 1-2-3!!!

How to Create Filters

  • Open an email in your Gmail Inbox
  • Click the More Down Arrow
  • Select Filter Messages like this

Google gmail select filter messages

  • Fill in which filters you’d like to use
    • NOTE: There is even a filter to exclude conversations
  • Click Create Filter in the lower right corner

Screen Shot 2016-08-12 at 8.52.01 AM

  • Select how you would like to filter the email
    • My Favorites:
      • Skip the inbox  and Apply Labels ~this allows the user to file the email

Google Gmail Skip the inbox Apply Label.gif

  • Email will now be filtered to a label
    • Note the numbers next to my labels
      • These are email I still need to read

Add a Pop of Color to the Labels

  • Click the down Arrow to the left of the label
  • Select a Color

Google Gmail Add a Pop of Color Labels.gif

It’s as easy as 1-2-3!!!