Using Vocaroo to Share Voice Comments

Vocaroo is an easy way to create and download voice recordings and when its smashed with Google Drive it can become one power tool!!! When using Vocaroo as a voice recorder I prefer to download the sound files into Google Drive. Vocaroo allows the user to download voice recording as MP3, Ogg, FLAC, or WAV files. The files may be shared with individual people or by URL’s pasted into a document’s comment area.

This can unlock doors for both the teacher and students. A teacher correcting a Google Doc may link a Vocaroo voice Recording from their Google Drive into the comment area of a Google Doc. A student with small motor issues or limited writing skills may express their content knowledge via a Vocaroo MP3 file shared with their teacher. It is an easy way to integrate technology for supporting many different needs. Please watch the following YouTube Tutorial to learn more about smashing Vocaroo with Google Drive and Docs.

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Tips for Creating Doc’s & Slides Worksheets

This is a compilation of a few tips for alleviating stress when using Google Docs and Slides as worksheets. First let me state I feel traditional worksheets aren’t always the best method for supporting learning, but if a teacher is going to digitize a traditional looking worksheet. “Why make it frustrating?”

When it comes to using technology there are many different factors which can slow a person down filling in a digitized worksheet. If one has small motor issues or are challenged by eye to hand coordination typing digital answers may be challenging. Keep in mind frustration doesn’t only set in due to physical issues, it could be as simple as the accidental deletion of text.  This can change the whole layout of the worksheet making it difficult to find where the answer belongs. Below are a couple of other scenarios to support the above statements:

  • Imagine if you have difficulties highlighting and were told to highlight the line followed by typing the answer. Wouldn’t this frustrate you if the teacher moved on and you were still typing the answer?  Highlighting is a skill which even slows down the experienced adult user when typing and editing a document.
  • What if the answer was long and changed the format of the worksheet? When you looked up at the interactive whiteboard to copy down the next bit of information everything looks different!

If the worksheets were setup differently this could prevent undue challenges while typing traditional notes and answers into a worksheet.

Make It Easy for Students to Use

When using a Google Doc Type the questions and place a single cell table for the answer. This will provide the student with a clickable area to type the answer. If you color fill the cell this would make it even easier for the student to find where they left off.

Screen Shot 2017-02-19 at 2.39.31 PM.png

Click here to make a copy of the template

How to Insert One Cell as Answer Placeholder

  1. Open a Google Doc
  2. In the Tool Bar Click Table
  3. Select Insert Table 1×1
  4. Click More
  5. Select Paint Bucket Tool
  6. Choose a light color
  7. Repeat Steps 4 to 7 
    • Click Custom and adjust color shade

Insert Table.gif

Alleviate Errors Due to Deletions

Google Slides offers a magical tool called, “View Master” this allows you to customize layouts by locking down graphics and text. When using this tool it lessens the chances of students deleting worksheet information while typing. This is because the words and images you edit in “View Master” are locked into the background of the slides template.

Please Click Here to Make a Copy of the Template

How to Edit Google Slides View Master

This demonstration is going to use the George Washington Worksheet represented in the above Google Doc.Open a Google Slides

  1. Select Page Setup

    • Next to Screen size
      • Click Downarrow
    • Choose Custom
    • Type 8.5 x 11
    • Click Done

Slides Custom Page Setup (2).png

  1. Click View
  2. Select Master
  3. Delete Slides
  4. Edit Master
    • Insert
      • image, shapes,
      • placeholders or text
  5. Click Slide Deck

Slides Edit View Master.png

Set an Expiration Date & Poof Files Disappears

There may be times a teacher may want to limit the sharing of a Google Docs, Slides, Drawings, or Sheets.  This is when the expiration setting comes in handy. Set a date and “poof” the file magically disappears from the student’s drive.

How to Set Google File Expiration Time

  1. Open Google Drive
  2. Click the Doc
  3. Select Share
  4. Click Advanced
  5. Click Dropdown Arrow next to file settings
  6. Select Set Expiration
  7. Choose 7 days, 30 Days or Custom Range
  8. Click Save Changes
  9. Click  Done  button

Google Slides set Expiration and Poof.gif

When Might this Tool be Used?

  1. To close out a Google Document or Slides Assessment
  2. Projects used for Finals
  3. Special Assessment

 

 

Inserting a Movable Google Doc Text Box

Last week this question was asked by a Google Doc User in the Google Doc Help Forum. This is when I discovered the easiest way to add a movable text box in a Google Doc is by inserting a Google Drawing. This will allow you to insert text which may be easily dragged around a Google Doc once the Text Break and “0” Margins are selected. Please check out the following easy steps to success for adding a draggable text box into a Google Doc.

ADDING DRAGGABLE TEXT BOX

  1. Open a Google Doc
  2. In Tool Bar Click Insert, followed by Selecting Drawing
  3. A Pop Up Window Opens
  4. Select the Text Box Tool from Tool Bar
  5. Drag Text Box to Size
  6. Click More in the Tool Bar
    • This allows you to select text style
  7. Type Words into the Text Box
  8. Size the Text Box (Close to the Text’s outer perimeter)
  9. Click Save & Close Button
  10. Under Text Box Click  “Wrap Text” or “Break Test” and a “0 inch” Margin
    • This will allow you to move the text box around depending upon the layout

Google Doc movable Text box.gif

What to do? Can’t Read Google Drive Language…

The other day while supporting in the Google Drive Help Forum  I noticed users asking how to set their Google Drive Language back to English. One user in particular said, “How can I change this back if I can’t read the language?” Thanks to screencasting animation it was easy to support the user. Having one’s Google Drive in a Foreign Language may be difficult for some users. On the other hand what about the Student Learning a Foreign Language? It might be an interesting challenge for the students to take.

Official Directions to Change Google Drive Language

  1. Go to drive.google.com.
  2. Click Settings .
  3. Select Settings.
  4. Choose one of Language
    • Language: Change your preferred language for all Google products.

Google Drive settings carry over to Google Docs, Sheets, and Slides home screens automatically.

Visual Directions to Change Google Drive Language

  1. Go to drive.google.com
  2. Click the Settings Gear
  3. Followed by clicking the first selection in the list
  4. A new window will pop open
  5. Click the link in the third section
  6. In the next window click the edit pencil
  7. In search type english
  8. Select English scroll down to the bottom and click the word on the left