Control your Google Drive Files Privacy Share Settings…

In today’s world, one often hears people focused on privacy concerns. Privacy concerns aren’t limited to the field of education. People from all walks of life are worried about maintaining privacy. Controlling your Google Drive Share Settings may help you maintain a safe cloud storage experience.

Google Drive provides some hidden share settings which support maintaining the utmost security levels. The first rule of thumb if a file, photo, or video is for “your eyes only” don’t share. Not sharing a file is the safest form of privacy. If you share a file beware of what “Public on the Web” or “Anyone with a link” means. When a file is public anyone in the world can search and find it. A file shared to anyone is open to the public too! The difference is the second method should not be searchable by search engine web crawlers. Now to learn about the some hidden share feature for securing your drive files.

Sometimes there may be a reason to share sensitive files. Google Drive files may be locked down by taking the following precautions. A file owner may prevent editors from sharing access. The file owner has control of printing, downloading, and copying. My favorite safety feature is “Set an Expiration Date.” Unfortunately for private users, the expiration feature appears only in G Suite Accounts.

Following are directions for using the above mentioned Google Drive safety features.

Prevent Editors from Sharing

  • Check Prevent Editors from Sharing
  • Click Blue Done Button

Stop Commenters & Viewers from Printing, Copying & Downloading

  • Open Google DriveDocsSheets, or Slides
  • Click File to Highlight
  • Click Share
  • Click Advance
  • Check Disable Options to Download, Print and Copy for Commenter and Viewers
  • Click Blue Done Button

Set File Expiration Date

As an Educator I found this setting useful when sharing files with a long term substitute. When the school year ended the files magically disappeared from the substitutes Google Drive. I believe this is one of those worthwhile timesaving tips.

Note this Google Drive Files
Feature ONLY WORKS with G Suite Accounts

  • Open Google DriveDocsSheets, or Slides
  • Click File to Highlight
  • Click Share
  • Click Advanced
  • Hover over the person’s name, click Set expiration
  • Set the Date
  • Click Save Changes
  • Click Blue Done Button
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My Shape Disappeared! No Worries!!!

It always amazes me when I hear someone say, “Something is wrong with this program!” “My shape, image, & text keep disappearing!” I always enjoy the look of amazement when restoring the item by moving an image through the layer levels. Layers allow users to move shapes, images or texts backwards and forwards through the layers.

Directions for Ordering Layers

  1. Click Shape to Select (blue box appears around image)
  2. Click Arrange in Toolbar
  3. Select Order
  4. Click one of the following:
    • Bring to Front
    • Bring Forward
    • Send Backward
    • Send to Back

Order Layers.gif

Arranging Shapes & Images Made Easy!

The artist within me absolutely enjoys timesaving design tools found within Google Slides, and Drawings. Aligning multiple objects or images on a page is quick and easy. In a matter of seconds an image, shape or text may be centered both horizontally and vertically. If gaining back time in your day is important then trying this tip just may be helpful to you.

Arrange Tool Directions

  1. Open a Google Drawing or Google Slide
  2. Click Image (blue square appears)
  3. In toolbar Click Arrange
  4. Select Center on page
    • Vertically
    • Horizontally
  5. Select & Group Objects (blue square appears)
  6. Click Arrange
  7. Select Align
    • Left
    • Center
    • Right
    • Top
    • Middle
    • Bottom

 

Simplicity & Power of Authentic Learning…

 

This week I stumbled upon Wanda’s Terrel’s Tweet about Day 2 of #SketchCue &  at first thought, “what an opportunity for me to further explore using Google Drawings”. The focus of #SketchCue supports the tenets of learning to create Sketchnotes. A sketchnote is exactly how it sounds. One uses the creative power of drawing and design to capture notes from lectures, research, and etc…  Sketchnoting supports an individual with expressing their content knowledge in a visual format. I found this opportunity to share my Google Drawings Sketchnotes to be engaging and motivating. It was then when I realized a simple activity such as this has the ability to develop into a  “Powerful Authentic Learning Tool” supporting student engagement.

I found myself exploring clipart designs along with examining the meanings for the #SketchCue word topics. After sharing my first sketchnote and receiving a “Like” it dawned on me how this simple use of social media could engage students with further developing vocabulary skills. It always amazes me how a simple activity shared in an authentic manner has the power to motivate the creator. I found myself wanting to contribute new creations every day as well as enjoying reading the creative shares of educators from around the world. It became evident to me authentic learning opportunities are engaging and leads to furthering one’s content knowledge base.

My #SketchCue Day 1 Entry

Word: Arrows

#SketchCue Arrows (1)

My #SketchCue Day 2 Entry

Word: Banners

#SketchCue Banners (1).jpg

Exploring Web Based Publishing Tools…

artist-1466245949beq

License: CC0 Public Domain

 

As an artist I feel there is no better tool than a piece of paper and pen or paintbrush.  Okay my confession there are those moments where I lean towards using digital creativity tools. One appeal for using a web based design tool is the ease of use for designing. This is an important characteristic when considering the time constraint within a school day. Another factor to consider is if the design tool provides an environment where the students can create “Original works of Art” from scratch. Last but not least how does the tool help students or teachers share the designs with an authentic audience. Considering these factors I’ve narrowed down my choices to three designing tools.

VISME

Visme allows the user to quickly design a beautiful poster, presentation, downloadable image and etc… They offer a wide variety of templates for designing infographics, presentations, charts, reports and much more! This design tool is easy and quick to use for making quick eye-catching designs. It is a tool which supports students and teachers with focusing more on content than design itself. Visme provides a wide variety of clipart, banners, background and etc… for designing that just right presentation project. Teachers and students will love the eye pleasing designs and ease of use.

CANVA

Like VISME this design tools allows the user to create quick designs focused more on content versus creativity. Canva provides a vast amount of templates, clipart, backgrounds and etc… I found Canva to lend itself more to creating from scratch. This design program offers a huge amount of background designs. The design program is perfect for creating informational project to be shared via social media. I believe teachers and students would find Canva to be a perfect tool for creating social media projects for an authentic learning experience.

GOOGLE DRAWINGS

Google Drawing is very different from the above two mentioned design programs. The student or teacher may create posters, memes, infographics, Graphic Organizers, Charts and etc… all from scratch. The student or teacher can import images and backgrounds from internet resources. One could also insert an image via taking a snapshot. A program like this supports the student with using both critical and creative thinking skills.

Why? This is due to creating the design completely from scratch. There are no templates or suggested ideas. I also like the share setting which are built into the core Google Products. The share settings allow the user to share privately with a limited group or publicly. What is unique when one shares a Google Drawings with others they maybe able to comment depending upon owner settings. This supports an environment where students may learn to collaborate by communicating via comments as they construct a group project using drawings.