Creating Drive File Icons

My background is in special education and I’m always looking for ways for supporting  students of exceptionalities. One of the challenges for both young students and those with exceptionalities is navigating files. Today I’m going to share an idea of mine which incorporates using images to assist the student with finding and opening a specific file. This idea could be used for assisting the student with locating directions, specific classroom projects, independent work and etc… It is really a very simple idea which may save a bit of time and frustration for both the student and adults assisting them.

My last post was about color coding backgrounds of files to make it easier for students to find a group of content specific papers. Now if one takes the color coded file and adds one more step locating files may become even easier.  This step involves adding a specific images to the files within a student’s Google Drive Folder. When a folder is first open the student will see the color documents with images. Now all they have to do is click on the image to quickly locate a document.

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NOTE: If you are looking to expediting the lesson even faster. Add a Document with the directions using a large font size. This will save time for the student by letting them avoid opening the document but still read the directions needed to complete the task on hand.

Insert an Image

Google Docs, Drawings, Slides & Sheets:

  • Open a Google Docs, Drawings, Slides, or Sheets
  • Using the Toolbar Locate Insert 
    • Click “Insert” opens dropdown list
    • Select “Image” pop-up window opens
    • Click “Search”
      • Enter Image Name +png
        • (PNG will provide a transparent background)
    • Click “Image”
      • Blue Checkmark & Box appears around image
    • Click Blue Select Button

Icon locator Drive.gif

 

 

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Organize Google Drive Files by Color…

Recently this question has come up quite a bit in the help forums and I wanted to share an easy work-around. One of the beauties for using Google Drive and Docs is the benefit for sharing files and folders digitally. Printing of files is less often used and creating with color is no longer a budgetary concern. This opens doors to other ways of categorizing and organizing ones files.

If a user changes the background of a Google Doc, Slide, Sheet, Drawings or Forms it is easily spotted from within a folder. This means you can have several groups of colleagues or students collaborating within the same folder on different documents focused on  specific content. You can further tweak this method by adding numbers within the doc’s name to represent each color group. An example of this would be to use “00” for representing blue and “01” to represent the yellow group. This method for file organization will work both within Team Drive and Google Drive.

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Google Calendar Student Time Capsules

After seeing a Tweet between my PLN friend @PintoBeanz11  and @Onejollyday  I was inspired with the idea of using a Google Calendar for a memory time capsule. I think it would be fun to smash Christine’s idea for capturing memories in Slides by attaching it to a Google Calendar Event with a notification scheduled for each Student’s Graduation month and year.  This way when the graduation date comes around the student will receive an email or pop-up notification reminding them of the Time Capsule Google Calendar Event. 

A teacher can enhance this “Memory Time Capsule” by recording and attaching either an audio or video interview to the event. It might be fun for the students to watch and hear the ideas they had as a youth. Some students may even discover they are on the pathway to meeting their “Childhood Dreams”!

Create a Google Calendar Event

  1. Open Google Calendar
  2. Click Today
  3. Event window opens
  4. Name Event
  5. Click Create
  6. Click Event and Select Edit Event
  7. In Description Area
    1. Write a note to your future self
  8. Change Date to Graduation Year
  9. Enter School District Name for location
  10. Click Save

future me event.gif

Add Attachments to Calendar Event

  1. Click Calendar Event
  2. Select Edit Event
  3. In Attachment Section Click Add Attachment
  4. Pop-up Window Opens
  5. Select where to locate the attachment
    1. My Drive
    2. Shared with Me
    3. Recent
    4. Upload
  6. Select document 
  7. Click Select Button
  8. Click RED Save Button (located at top of page)

add attachment future me.gif

Set Calendar Notifications

  1. Click Calendar Event
  2. Scroll down to Notification Section
  3. Click Add Notification
  4. Click Notification Downarrow
  5. Select Email or Notification (pop-up notification window)
  6. Choose Days or Weeks and Select Time
  7. Click RED Save Button (located at top of page)

notifications.gif

 

 

 

Using Vocaroo to Share Voice Comments

Vocaroo is an easy way to create and download voice recordings and when its smashed with Google Drive it can become one power tool!!! When using Vocaroo as a voice recorder I prefer to download the sound files into Google Drive. Vocaroo allows the user to download voice recording as MP3, Ogg, FLAC, or WAV files. The files may be shared with individual people or by URL’s pasted into a document’s comment area.

This can unlock doors for both the teacher and students. A teacher correcting a Google Doc may link a Vocaroo voice Recording from their Google Drive into the comment area of a Google Doc. A student with small motor issues or limited writing skills may express their content knowledge via a Vocaroo MP3 file shared with their teacher. It is an easy way to integrate technology for supporting many different needs. Please watch the following YouTube Tutorial to learn more about smashing Vocaroo with Google Drive and Docs.

Set an Expiration Date & Poof Files Disappears

There may be times a teacher may want to limit the sharing of a Google Docs, Slides, Drawings, or Sheets.  This is when the expiration setting comes in handy. Set a date and “poof” the file magically disappears from the student’s drive.

How to Set Google File Expiration Time

  1. Open Google Drive
  2. Click the Doc
  3. Select Share
  4. Click Advanced
  5. Click Dropdown Arrow next to file settings
  6. Select Set Expiration
  7. Choose 7 days, 30 Days or Custom Range
  8. Click Save Changes
  9. Click  Done  button

Google Slides set Expiration and Poof.gif

When Might this Tool be Used?

  1. To close out a Google Document or Slides Assessment
  2. Projects used for Finals
  3. Special Assessment