Which “Share Settings Do I Use???”

Due to my volunteer work as a Product Expert in the Google Help communities, I notice many users are confused about the levels of share settings.   Today I’m going to focus on the “Share Settings” found in Google Drive and its Docs Editors (Docs, Slides, Sheets, Forms, and Drawings).   Following is a list of the share setting terms and how they may help the user maintain privacy.

  1. Private – Only you can access
    • Nobody but you may view, edit, copy or share.
  2. Specific People – Ability to share a file or folder with another user.
    • You choose who and add the user to the file or folder.
  3. On: Anyone with Link – Any user with the web link may access.  
    • It is a public link that allows any user to see or share the file or folder.
    • The weblink prevents web spiders from finding the link in search results.
    • Embedding the link on a website or social media posts may make it searchable via a search engine.
  4. Public on the Web – The file or folder may be accessed anywhere on the web. 
    • The file or folder’s web link is easily categorized by the search engines.

Note: 

A  G Suite account offers an extra layer of sharing.  

The extra share settings are as follows:

  • On Domain Name – Any domain user who has the web link may access the file.
  • Anyone at Domain Name with the link – All users of a domain may use a Google Drive filter search to find and access the file or folder.

The above listing provides a basic selection of share settings Google Accounts offer.  Below I have provided an image tutorial you may print or use as part of an instruction tutorial. Keep an eye open for my next post where I will discuss more advanced share setting offered by Google Drive and its Docs Editors.

Delete Public Shared with Me File…

Not sure how to delete a publicly shared file from the Google Drive “Shared with Me” section? Don’t fret just follow the below steps to remove the file from the shared with me section of Google Drive.

NOTE: The file will still be accessible to the owner.

Annotating with Doc Files & Keep

One of the questions I often hear is, “How can students annotate math notes without a whiteboard?” My answer is, “When using Google APPS it’s not a problem!” There is a hidden gem called Google Keep housed in Docs, Slides, Drawings, and Sheets. Google Keep provides a whiteboard where students can draw and write fluidly with one finger or a stylus. When the student finishes white-boarding all they have to do is drag the image onto the file. The Keep image allows the student to provide supporting details.

Open Keep Whiteboard

Click Keep

  • Click Open in New Tab Icon

Open in New Tab

  • Select Pencil Icon to Open New Drawing

cliick Pencil

Annotate with Color

  1. Open Keep Drawing
  2. Double Click a Pen
  3. Select Color and Pen Tip Size
  4. Start Drawing

Keep Drawing Color.gif

Drag Image onto a Google File

  1. Open Google Docs, Drawings, Slides or Sheets
  2. Click Keep Icon 
    1. Located on Right-side
  3. Drag Keep Image onto file

Drag image

 

Arranging Shapes & Images Made Easy!

The artist within me absolutely enjoys timesaving design tools found within Google Slides, and Drawings. Aligning multiple objects or images on a page is quick and easy. In a matter of seconds an image, shape or text may be centered both horizontally and vertically. If gaining back time in your day is important then trying this tip just may be helpful to you.

Arrange Tool Directions

  1. Open a Google Drawing or Google Slide
  2. Click Image (blue square appears)
  3. In toolbar Click Arrange
  4. Select Center on page
    • Vertically
    • Horizontally
  5. Select & Group Objects (blue square appears)
  6. Click Arrange
  7. Select Align
    • Left
    • Center
    • Right
    • Top
    • Middle
    • Bottom

 

10 Awesome G Suite for Ed Tips & Tricks

It has taken me a long time to understand the benefits of Keyboard Shortcuts, G Suite APPS “Hidden Tools” and Hacks. After using these tools on a more regular basis I’ve discovered they have the ability to provide precious time back within our daily lives.

Common everyday tech tools have the ability to pack a powerful punch for our students. Especially during times of research or designing projects. One common complaint often heard is, “How do we provide the time for our students to be creative?” There is a possiblitiy this could be remedied by providing students with the knowledge to effectively and efficiently use the technology tools at hand. Now-a-day students may be raised with a touchscreen in their hands. However this doesn’t mean they understand how to use technology in beneficial and effective ways.

Below is a Slide presentation which offers 10 timesaving tips to support both teachers and students. Before the Google Slide Presentation I am including an extra hack to start you off with understanding how Timesaving tips and tricks can be “Timesavers”.

Easy Peazy Timesaver Hack

Instead of scrolling through the many layers or steps of a Google Files Toolbar try to “Click Help” and type what you are trying to do in the search window. If done correctly a pop-up window open with the tool.

EXAMPLE:  Type “Make a Copy” in the Help Window.

10 Awesome Tips & Tricks Prezo