Quick Access Turn It On In Google Drive

In Google Drive, there is a setting called Quick Access. This setting provides quick access to frequently used files. It is one of those personal timesaving features. Thanks to quick access teachers and students will have up to four regularly used files right under their fingertips.

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Using Reminders to Support Student’s Organizational Skills

I have heard “Google Keep” referred to as one of the hidden G Suite Treasures. One of the the useful tools in Google Keep is the ability to set reminders. Reminders support students with remembering and internalizing important happenings throughout their busy day.

When a Google Keep reminder is set it appears as a reminder notification on both Google Keep and Google Calendar. On the date and time  for the reminder a pop-out window appears across synced devices alerting the user to check the Google Keep Note. Reminder alert students to check a Google Calendar or Keep Note for assignment “Due Dates” and important activities.

Click here to Open Google KEEP Reminders Tutorial

 

Why Dim Google Calendar Past Events???

The “New Google Calendar” user interface (UI) offers quite a few helpful updates such as brightness control for past events. You might be thinking, “Why is it important to dim the color of past events?” In the world of education this is one of those “No Brainer” answers in support of visual learners. If a students maintains a Google Calendar as a schedule for school assignments and events it supports them with visually keeping track of daily activities. When a student is absent or behind and notices an event appears a brighter or pastel color this sets a signal off to check the event. The new calendar also offers both notification and reminder tools. When all three calendar tools are used together this becomes a powerful support for helping students keep track of everyday school activities.

G-cal Past events

How to Reduce Google Calendar Event Brightness

  1. Open Google Calendar
  2. Click Gear Icon (upper right corner)
  3. Select Settings
  4. Scroll Down to View Options Section
  5. Uncheck “Reduce the brightness of past events”
  6. Click Settings Back Arrow

Backing Up Keep Notes it’s a Breeze…

Teachers and students who use Google Keep to maintain notes and organized to-do list do not have to worry about losing this information. Recently I had a user ask this question in the Google Docs Forum. The user wanted a way to backup a group of  Keep Notes easily on a regular basis. What I suggested was using the “Copy to Doc” tool as a work-around.  This allows the user to select all the notes in one label or on the opening page.

Directions for Backing Up Keep Notes

  • Open Google Keep
  • Click and Drag until all Notes are Selected

Keep Select and Drag.gif

  • Click More More
  • Select Copy to Google Docs

Keep-Click-&-Select

  • Click Open Doc

Click Open Doc

NOTES:

  • This creates a Google Doc with all the list notes, Images, drawings and etc…
  • There are a variety of applications for using the Copy to Google Docs setting
  • This is not the only way to copy a Keep Note to a Doc

Well as you may guess this small little post just may lead into more future tiny tip posts!

 

New Google Calendar Tops the Cake!

As an Educator using a shared Google Calendar may be an efficient “Timesaver” to use in collaboration with colleagues and students. My reasoning is due to every-time the calendar is updated it appears instantly in realtime on a colleagues or students shared calendar. This means nobodies email box has to be inundated with emails & attachments. All worksheets may be attached in a calendar event along with other classroom information. The list feature in the new calendar event editor allows one to organize a “To Do” or “Event List” filled with classroom information.

As an extra bonus a single event may be shared with absent students. If the teacher doesn’t want to share the original event it is easy to duplicate an event to share. The teacher may send a notification email when a new event is shared with a student. This will alert the student there is new event to add to their default calendar. These are just some “Small Possibilities” of how the New Calendar may help both teachers and students save a bit of time within a busy productive day!

How to Add an Event

Typing an Event List

  • Click Event Edit Pencil
  • Screen Shot 2017-11-12 at 7.41.16 AM
  • Select Ordered List or Unnumbered List
  • Type in Add Description Area

Calendar Type List

NOTE: You may Add a Title to the list by bolding first line of text before the list.

Adding Attachments to an Event

 

  • Click Event Edit Pencil
  •  Click Paper Clip (Located Above Add Description Area)
  • Choose between:
    • Google Drive
    • Upload
    • Previously Select
  • Click Drop Down Arrow (Located to Right of Search Window “Omnibox”)
    • Select File Type
    • Type File Name
    • Click Search Icon
    • Select File
    • Click Select Button
    • Click Save Button

Send an Event Notification

  • Click Event Edit Pencil
  • Add a Guest
    • Start Typing a Name or Email Address in
    • Select Name from Drop Down List
  • Click Save Button
  • Pop-out Window Opens
    • Click Send

Calendar Event Notification.gif