Quick Access Turn It On In Google Drive

In Google Drive, there is a setting called Quick Access. This setting provides quick access to frequently used files. It is one of those personal timesaving features. Thanks to quick access teachers and students will have up to four regularly used files right under their fingertips.

Advertisements

Easy Tips for Turning Off Google Forms Assessment

Recently a teacher came to the Google Docs Help Forums to learn how to turn Google Forms Assessments off. The teacher was afraid students would copy the Assessment’s URL to share with friends. I was glad when Lance a Google Doc’s Product Expert friend reached out to me for help. The teacher learned two simple steps for maintaining assessment confidentiality.

First Make a Copy of Testing Template

  1. Open the Google Forms Assessment
  2. Click More Settings (3 Vertical Dots)
  3. Select “Make a Copy”

BENEFITS:

  • Making a Copy allows the user to make a blank question bank template to be used for future assessments.
  • Allows teachers to easily share individual forms with each class.
    • Copies provide more control for turning an assessment on & off.
      • Teacher has a choice of turning off one class or all

Turn Forms Assessment On & Off

  1. Open the Google Forms Assessment
  2. Click Responses Tab
  3. Toggle “Accepting Responses” to Left for OFF
  4. Toggle “Accepting Responses” to Right to Turn ON

BENEFITS:

  • Teacher may turn Forms Assessment Off after Assessment is Completed
  • If Student was absent teacher may turn the assessment on.
  • Provides control for collecting deadline information

Easily Ungroup Shared Calendars

In the Google Help Forums, I spotted the following question. “If there was a tool for ungrouping and grouping shared Google Calendars?” Naturally, my reply was you can group shared calendars by checking them off individually. However, there is a tool for users to ungroup all at once by using the following steps.

  1. Open Google Calendar
  2. Click Option Settings (3 vertical dots) for the Calendar to leave open
  3. Select “Display this Only”

I suggested to the user about grouping calendars together and embedding into a New Google Site. My idea would provide a simple method for viewing several team member calendars at once.

You may find the following Google Help Center resources beneficial:

  1. CALENDAR: Add a Google Calendar to your Website
  2. NEW SITES:Add Google Files Video & More
    • Scroll to Section: Add HTML, CSS, or JavaScript code to your site

If you would like more detailed instruction please leave a comment.

My Shape Disappeared! No Worries!!!

It always amazes me when I hear someone say, “Something is wrong with this program!” “My shape, image, & text keep disappearing!” I always enjoy the look of amazement when restoring the item by moving an image through the layer levels. Layers allow users to move shapes, images or texts backwards and forwards through the layers.

Directions for Ordering Layers

  1. Click Shape to Select (blue box appears around image)
  2. Click Arrange in Toolbar
  3. Select Order
  4. Click one of the following:
    • Bring to Front
    • Bring Forward
    • Send Backward
    • Send to Back

Order Layers.gif

Annotating with Doc Files & Keep

One of the questions I often hear is, “How can students annotate math notes without a whiteboard?” My answer is, “When using Google APPS it’s not a problem!” There is a hidden gem called Google Keep housed in Docs, Slides, Drawings, and Sheets. Google Keep provides a whiteboard where students can draw and write fluidly with one finger or a stylus. When the student finishes white-boarding all they have to do is drag the image onto the file. The Keep image allows the student to provide supporting details.

Open Keep Whiteboard

Click Keep

  • Click Open in New Tab Icon

Open in New Tab

  • Select Pencil Icon to Open New Drawing

cliick Pencil

Annotate with Color

  1. Open Keep Drawing
  2. Double Click a Pen
  3. Select Color and Pen Tip Size
  4. Start Drawing

Keep Drawing Color.gif

Drag Image onto a Google File

  1. Open Google Docs, Drawings, Slides or Sheets
  2. Click Keep Icon 
    1. Located on Right-side
  3. Drag Keep Image onto file

Drag image