My Hero 2-Step Verification

Today two-step verification saved the day! 2-step verification is now my number one superhero. I was happy upon receiving a notification about one of my social media accounts. The hacker only got as far as the password. I immediately changed my password upon receiving the alert. Maintaining safety and privacy is a collaborative effort between the individual user and online businesses. So please think about safety first and consider setting up at least 2-step verification for your online accounts.

Control your Google Drive Files Privacy Share Settings…

In today’s world, one often hears people focused on privacy concerns. Privacy concerns aren’t limited to the field of education. People from all walks of life are worried about maintaining privacy. Controlling your Google Drive Share Settings may help you maintain a safe cloud storage experience.

Google Drive provides some hidden share settings which support maintaining the utmost security levels. The first rule of thumb if a file, photo, or video is for “your eyes only” don’t share. Not sharing a file is the safest form of privacy. If you share a file beware of what “Public on the Web” or “Anyone with a link” means. When a file is public anyone in the world can search and find it. A file shared to anyone is open to the public too! The difference is the second method should not be searchable by search engine web crawlers. Now to learn about the some hidden share feature for securing your drive files.

Sometimes there may be a reason to share sensitive files. Google Drive files may be locked down by taking the following precautions. A file owner may prevent editors from sharing access. The file owner has control of printing, downloading, and copying. My favorite safety feature is “Set an Expiration Date.” Unfortunately for private users, the expiration feature appears only in G Suite Accounts.

Following are directions for using the above mentioned Google Drive safety features.

Prevent Editors from Sharing

  • Check Prevent Editors from Sharing
  • Click Blue Done Button

Stop Commenters & Viewers from Printing, Copying & Downloading

  • Open Google DriveDocsSheets, or Slides
  • Click File to Highlight
  • Click Share
  • Click Advance
  • Check Disable Options to Download, Print and Copy for Commenter and Viewers
  • Click Blue Done Button

Set File Expiration Date

As an Educator I found this setting useful when sharing files with a long term substitute. When the school year ended the files magically disappeared from the substitutes Google Drive. I believe this is one of those worthwhile timesaving tips.

Note this Google Drive Files
Feature ONLY WORKS with G Suite Accounts

  • Open Google DriveDocsSheets, or Slides
  • Click File to Highlight
  • Click Share
  • Click Advanced
  • Hover over the person’s name, click Set expiration
  • Set the Date
  • Click Save Changes
  • Click Blue Done Button

Delete Public Shared with Me File…

Not sure how to delete a publicly shared file from the Google Drive “Shared with Me” section? Don’t fret just follow the below steps to remove the file from the shared with me section of Google Drive.

NOTE: The file will still be accessible to the owner.

Reordering Sheets…

Today I was asked how to reorder sheets from within a Google Spreadsheet. Google Spreadsheets is one of my favorite collaboration tools. It provides the capabilities for assigning different sheets to individual students or a collaborative group. Sheets can become out of order when collaborators use one spreadsheet. No worries! It is easy to drag the sheet into an alpha or numerical order. Just click down on the sheets tab and drag to the right or left to reorder sheets.

Reorder Sheets in a Spreadsheet - drag to the left or right

Changing Bullet Defaults in Google Slides

Love when users help community question transforms into a helpful tutorial. Earlier this afternoon a Google Slides user inquired about changing bullet defaults. Changing bullet defaults can be a timesaver for both graphic designers as well as students. Sometimes it is helpful to guide others and show them how to use timesaving fun tools for designing purposes. Following is the video tutorial I ended up creating to help the Google Slides user.