Draftback Extension is Magical…

During a Google APPS workshop I tend to point out the “Revision History” Tool. Often stating how it allows the teacher to view a students work in ways they never imagined possible. Revision history permits the educator to see every step a student takes to complete a writing masterpiece. It is the closet an educator may come to understanding a student’s thought process. What makes this even easier to do is the Draftback Chrome Extension by J. Somers.

The Draftback Chrome Extension attaches to a Google Doc.  It allows the user to create a animation of the authors writing process. Like magic draftback displays every edit created up to the very last Google Doc sentence. This lets an educator view the writing process in ways they were never able to before. It allows the teacher to provide authentic proactive feedback to assist the student author with improving upon writing skills.

Draftback.gif

Crowdsourcing Powerful Edu Support

While preparing a “Google My Maps” presentation is when I discovered the “Power of Crowdsourcing”. Over my cup of morning java I had a revelation and created a map for sharing tips & ideas for using Google for Education Tools. I tweeted the map along with sharing how Laurie Guyon and myself were going to use it as part of our Learning with Innovative Technology Conference Presentation.

Immediately I was amazed by the responses from educators all over the world. This is when I realized what a “Powerful Tool” crowdsourcing could be. Thanks to the teachers who added ideas I  have expanded my knowledge bank with “NEW ideas” for integrating these tools. It opened my eyes to the benefits “Crowdsourcing” may have for supporting education.

How Crowdsourcing Supports Edu

  1. Use to gather information from anywhere in the world
  2. Creates an Authentic Learning experience outside the classroom
  3. Supports Collaboration skills
  4. Creates a new resource for information
    • Students can access info 24/7 from anywhere
    • On a variety of digital devices connected to Internet
  5. Strengthens communication skills
  6. Reinforces using Digital Citizenship Skills
  7. Builds a network of professionals
  8. Provides Authentic Feedback
  9. Supports Critical Thinking

Cloud Print Saves Forms Individual Data…

Recently in the  Google Drive Help Forum  a user asked, “Is there a way to save Google Forms Data other than linking it to a spreadsheet?” My answer was, “Of course you can!” The user wanted the individual student data to appear as individual printed pages rather than viewing it in a spreadsheet. Thanks to the “Power of Cloud Printing” it is possible to save this information as a PDF File directly to Google Drive.

The PDF may be split into individual pages to share with the students or parents. Teachers can split the PDF into pages by using an online file splitters such as: “I love PDF” or “Split PDF”.  This will enable the teacher to attach the PDF page to an email or share via Google Drive.

NOTE: It is best practices and  recommend to link a Google Forms  Assessment Data to a Spreadsheet. The reason is due to the analytics capabilities built into Google Sheets for assessing data.

How to Save Forms Data as PDF

  1. Open a Google Forms
  2. Select Responses
  3. Choose Individual
  4. Click More Icon Screen Shot 2017-05-01 at 6.08.12 AM
  5. Select  Screen Shot 2017-05-01 at 6.07.05 AM
  6. Printer Window Opens
    • Select Change
    • Pick “Save to Drive”
    • Click Save
  7. Open Google Drive
    • PDF can be found in “My Drive”

Forms create indiviual Response PDF.gif

 

 

Set an Expiration Date & Poof Files Disappears

There may be times a teacher may want to limit the sharing of a Google Docs, Slides, Drawings, or Sheets.  This is when the expiration setting comes in handy. Set a date and “poof” the file magically disappears from the student’s drive.

How to Set Google File Expiration Time

  1. Open Google Drive
  2. Click the Doc
  3. Select Share
  4. Click Advanced
  5. Click Dropdown Arrow next to file settings
  6. Select Set Expiration
  7. Choose 7 days, 30 Days or Custom Range
  8. Click Save Changes
  9. Click  Done  button

Google Slides set Expiration and Poof.gif

When Might this Tool be Used?

  1. To close out a Google Document or Slides Assessment
  2. Projects used for Finals
  3. Special Assessment

 

 

Appointment Slots Practical Teacher Tool

The due to my support in the Google Help Forum I’ve learned quite a bit about fellow educator’s needs. Recently an educator asked, “Can I keep Appointment Slots Confidential”. The concern was if they share Google Calendar Appointment Slots publicly will other parents see when a parent signs up for a meeting. The teacher became excited about using appointment slots after learning the appointments remain private between the appointment setter and teacher.

Once a parent chooses an appointment slot and fills in their details the slot disappears from the public calendar. The appointment is then scheduled on the parents personal Google Calendar as an event. Bonus is the teacher can view who registered for which appointment slot on the appointment slot calendar. One more timesaving tool provided by Google for Educators to use.

How to Create an Appointment Slot Calendar

TIP: I find it beneficial and easier to maintain by creating a new calendar for sharing the Appointment Slots.

  1. Open Google Calendar.
  2. Select Week view or any Day view.
  3. Click to open the event box
    1. Select Appointment slots.
  4. Enter the details
  5. You can have appointment Slots repeat  by creating recurring events

If you would like to learn more about Google Calendar appointment slots please read the following Google Calendar Help Center Article: Use Google Calendar Appointment Slots

Please NOTE: Appointment slots are a feature offered in both GSuite Education and Work Accounts.