Don’t Struggle… Click Help!

I’m excited about the Google Docs’ Editors (Slides, Docs, Sheets, Forms) easy access support feature! No need to struggle; go to the toolbar, and click help! In the dropdown list which opens select training. Following these steps will open the Google Workspace Learning Center. In the learning center for the individual doc’s editors, you will find sections focused on the following topics:

  1. Doc’s Editor (Slides, Sheets, Forms, Docs) Basics
  2. Cheat Sheets 
  3. Productivity Guides
  4. Tips
  5. More Resources

I view offering APP features such as the Google Workspace products Learning Center as both a timesaver and stress reliever. Following is a link providing a training listing for Google Workspace products offered in the Google Workspace Learning Center: 

Built-in tools such as the learning center is like a one-stop shopping center offering the best timesaving quality tools for reducing stress while learning how to use the product. 

How to Move Bulleted Lists

Today on Thanksgiving, I’m finding myself grateful for the YouTube commenter who asked, “How to Move Bulleted Lists around in a Google Doc?” Sometimes when our tech skills are beyond the average user, we tend to forget simple tasks that may cause challenges for other people.

Thank you to the person who reached out to me seeking help. It provides me pleasure to lend a helping hand by sharing the directions for moving both bulleted lists and sub-bullets around in a Google Doc. I hope this saves precious time for someone.

Advanced File Sharing…Still a Google Drive File Option

Recently I had a user in one of the Google Help Communities ask, “Where did the advanced sharing settings go in a Google Drive File?” Well, they are still there! It’s just the share settings taken on a modern look. You can now locate the advanced share settings by clicking on the gear (settings) icon in the upper right of the share screen. The advanced share settings still provide the following tools:

  • Stop editors by changing sharing settings or permissions
  • Stop viewers and commenters from downloading, printing, and copying

All you have to do is uncheck the box to the feature tool you’d like to block. 

Which “Share Settings Do I Use???”

Due to my volunteer work as a Product Expert in the Google Help communities, I notice many users are confused about the levels of share settings.   Today I’m going to focus on the “Share Settings” found in Google Drive and its Docs Editors (Docs, Slides, Sheets, Forms, and Drawings).   Following is a list of the share setting terms and how they may help the user maintain privacy.

  1. Private – Only you can access
    • Nobody but you may view, edit, copy or share.
  2. Specific People – Ability to share a file or folder with another user.
    • You choose who and add the user to the file or folder.
  3. On: Anyone with Link – Any user with the web link may access.  
    • It is a public link that allows any user to see or share the file or folder.
    • The weblink prevents web spiders from finding the link in search results.
    • Embedding the link on a website or social media posts may make it searchable via a search engine.
  4. Public on the Web – The file or folder may be accessed anywhere on the web. 
    • The file or folder’s web link is easily categorized by the search engines.

Note: 

A  G Suite account offers an extra layer of sharing.  

The extra share settings are as follows:

  • On Domain Name – Any domain user who has the web link may access the file.
  • Anyone at Domain Name with the link – All users of a domain may use a Google Drive filter search to find and access the file or folder.

The above listing provides a basic selection of share settings Google Accounts offer.  Below I have provided an image tutorial you may print or use as part of an instruction tutorial. Keep an eye open for my next post where I will discuss more advanced share setting offered by Google Drive and its Docs Editors.

Secret Tips for Overlapping Google Docs Images

Overlapping images in a Google Doc isn’t hard at all. Today I’m going to provide you with some tips to take the struggle out of overlapping images. Overlapping images allows the creator to design attractive and more engaging visuals.

Following is a list of the most important tips to remember when working with images.

  • Set image to wrap text
  • Change margin to 0″
  • Use scroll arrows & shift key to move image in small increments

The below video explains the steps for overlapping images in a Google Doc.