Tag: gSuiteedu

Use Google Meet Attachments

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The attachment feature in Google Meet is there to make life easier. It organizes the presentations and files in one easy to access list. The attachment listing makes the screen sharing experience a breeze. Plus Meet Organizer and guests have access to the same attachment list. The guest view and opening of files are dependent upon the owner’s share setting for each file.

Why Attach Files to Meet?

  • Reduces Open Tabs
    • What does this mean?  
      • You may experience fewer glitches
  • Easy file access
    • Easy to locate screen share presentation file
    • Guests don’t have to search for files in their shared drive
    • Guests may open the file for “Full-Size View”
  • Sharing Collaborative file for Guest Interaction
  • Attach Files such as:
    •  A Jamboard for a quick on-hand whiteboard
    • Google Form for collecting guest attendance
    • Google Slides presentation
    • Videos

How to attach a file to Google Meet?

  • Set up the Google Meet by creating a Google Event
  • Add attachments in the event
  • The lower-left corner of the Google Meet is where you’ll find the attachment listing

Easily Ungroup Shared Calendars

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In the Google Help Forums, I spotted the following question. “If there was a tool for ungrouping and grouping shared Google Calendars?” Naturally, my reply was you can group shared calendars by checking them off individually. However, there is a tool for users to ungroup all at once by using the following steps.

  1. Open Google Calendar
  2. Click Option Settings (3 vertical dots) for the Calendar to leave open
  3. Select “Display this Only”

I suggested to the user about grouping calendars together and embedding into a New Google Site. My idea would provide a simple method for viewing several team member calendars at once.

You may find the following Google Help Center resources beneficial:

  1. CALENDAR: Add a Google Calendar to your Website
  2. NEW SITES:Add Google Files Video & More
    • Scroll to Section: Add HTML, CSS, or JavaScript code to your site

If you would like more detailed instruction please leave a comment.

Lesser Known Tools Residing in GMAIL…

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If you ask a teacher or student which G Suite for Edu tool they use most often I bet the response would be “GMAIL”.  They probably feel pretty confident about their mastery of composing and sending an Email. Some might even say they are ninja’s or Guru’s when it comes to using GMAIL. But are they really more than proficient users? Most people only really use the very basics of sending and receiving email.

I created the following GMAIL Learning Square to support colleagues, friends and students with learning about some of the hidden treasures residing within GMAIL.

GMAIL LEARNING SQUAREScreen Shot 2018-03-08 at 6.00.47 AM.png

Click here to Open the Learning Square

  • TYPE USING DIFFERENT LANGUAGES
    • Useful for Support ELL Students and their families
    • Supports Connecting Globally with Classroom from other countries
    • May be integrated into a foreign language or social studies unit
  • CREATE LABELS
    • Similar to a Folder or Cabinet for storing Email
    • Supports proficient Email Search
    • Helps students organize important messages
  • FILTER EMAIL
    • Automates EMAIL Filing process
    • Timesaver for organizing Email
    • Basis for an efficient Email search
  • UNDO SEND
    • Provides set amount of time to undo a sent Email
      • This is for those with a “Trigger Happy Finger”
  • CONTACT GROUPS
    • Eliminates having typing individual Emails
    • May use in to share Google Drive Files
    • Timesaver enter one name versus multiple Email addresses
  • USE TASK SPECIFIC ADDRESSES
    • May use to sign up to different educational websites
    • Makes it easy to filter the incoming mail from “Free Sites”
    • Use to create a “Help Desk” specific Email address
  • CANNED RESPONSES
    • Timesaver by providing a template for common responses
    • Use to correspond with parents or students
      • Create set answers to questions about:
        • Field trips
        • Special Project Assignments
        • Classroom Events
  • GMAIL OFFLINE
    • Allows the user with limited internet access to compose Email
    • Email may be read and organized off-line
    • Changes sync and update once connected to the internet
  • TYPE USING DIFFERENT LANGUAGES
    • Correspond with ELL students
    • Supports correspondence with non-english speaking guardians
    • May be used in a foreign language class or other content area

One beauty of using G Suite tools is the hidden helpful extra features. These extra features or tools often add a powerful punch to the usability. So the next time you open a Google APP click around and see what you can discover.

 

Add Images to Calendar Event Titles

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I’m a visual learner and like when images are used to compliment words. This lead me to discovering a way for adding images to Google Calendar event titles as well as within the events description. You will be amazed by this simple and easy to use method for adding images to the web browser version of Google Calendar.  Using images in a calendar can be valuable to students who may struggle with reading. Teachers may use a visual calendar to support students with learning a daily schedule.

How to Insert an Image Into a

Google Calendar Event

  1. Open an emoticon website such as Twitter Symbols
  2. Copy an emoticon Image
  3. Paste the Image into a Google Calendar Event Title or Description

Screen Shot 2017-04-02 at 8.00.13 AM 1Screen Shot 2017-04-02 at 8.19.01 PM

Some Ideas how for using images in a Google Calendar

  • Visuals such as this can aide students on the spectrum with following their daily tasks.
  • Google Calendar can be used to create a behavior support calendar.
    • Have students add smiles or frowns throughout the day to log their reaction to daily activities.
  • An elementary classroom may use a Google Calendar to Keep track of the weather.
  • Share a project or Homework Calendar with images.

 

Inserting a Movable Google Doc Text Box

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Last week this question was asked by a Google Doc User in the Google Doc Help Forum. This is when I discovered the easiest way to add a movable text box in a Google Doc is by inserting a Google Drawing. This will allow you to insert text which may be easily dragged around a Google Doc once the Text Break and “0” Margins are selected. Please check out the following easy steps to success for adding a draggable text box into a Google Doc.

ADDING DRAGGABLE TEXT BOX

  1. Open a Google Doc
  2. In Tool Bar Click Insert, followed by Selecting Drawing
  3. A Pop Up Window Opens
  4. Select the Text Box Tool from Tool Bar
  5. Drag Text Box to Size
  6. Click More in the Tool Bar
    • This allows you to select text style
  7. Type Words into the Text Box
  8. Size the Text Box (Close to the Text’s outer perimeter)
  9. Click Save & Close Button
  10. Under Text Box Click  “Wrap Text” or “Break Test” and a “0 inch” Margin
    • This will allow you to move the text box around depending upon the layout

Google Doc movable Text box.gif