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Tag: Parent volunteer signup

Using Google Calendar to Create Appointment Slots for Parent Volunteer Sign-up

08/12/20152 Comments

If you haven’t gone paperless maybe now is the time to decide.  Google Calendar provides teachers with the capability of setting up appointment slots which could be shared in a variety of ways with colleagues, parents and students. It is easy to set up and minimizes the use of paper along with stress due to misplaced sign-up sheets which either didn’t make it home or the dog ate!

WHAT CAN APPOINTMENT SLOTS BE USED?

  1. Parent-Teacher Conference Sign-Up
  2. Classroom Volunteer Sign-Up
  3. Student Extra Support Sign-Up
  4. Meetings with Colleague
  5. Meetings with Parent
  6. Meeting with Student

HOW ARE APPOINTMENT SLOTS BENEFICIAL?

  1. SAVES a Tree by eliminating the use of paper
  2. Available 24/7
  3. Minimizes the stress for student, parent and teacher

STEPS FOR SETTING UP GOOGLE CALENDAR APPOINTMENT SLOTS

  • Open Google Calendar
    • Go to Day, Week or 5 Days View to create appointment slots
      • NOTE: Appointment Slots CAN'T be created in Monthly Calendar View!!!

Screen Shot 2015-08-12 at 2.54.38 PM

  • Click on a day in the calendar table and highlight the block of time
    • A window should open

Screen Shot 2015-08-12 at 2.59.37 PM

  • Click on Appointment Slots (the word will change color from blue to black)
  • Fill in Details and select a Type: One appointment or several ? minute slots

Screen Shot 2015-08-12 at 3.03.11 PM

  • Click Create Slots

Screen Shot 2015-08-12 at 3.07.54 PM

  • Click to Open Appointment Slot

Parent Volunteer Appointment Slot

  • Copy URL to share in Email

copy-URL

  • URL Opens in Calendar View where Parents can Sign Up using one of the Appointment Slots

Parents-click-to-sign-up

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